As a student, setting up a professional looking email signature is an absolute must. Aside from simply signing off your email in a professional way, a signature can be used to provide the recipient with an instant snapshot of exactly who you are and what you do.
It can be also be used to display useful additional contact details, like your phone number or website address.
Why Create an Email Signature?
A professional college student email signature can be particularly useful when looking for a job or placement.
You can use it to show off your achievements, as well as making it easier for a potential employer to get in touch with you. It also helps you to present a professional image to anyone you send a message to.
Setting up Your Signature
No matter what email program or service you use, creating an email signature is usually an extremely simple task.
Once it has been set up, your signature will automatically be attached to the end of every email you send.
What to Include
Although there is no set rule about the information you have to include in your email signature, some of the most common details are:
Your Name
The first thing to include in your college student email signature is your full name and title.
You don’t necessarily have to include your middle name, but make sure that you keep things professional and avoid any nicknames you might have!
College, Major/Minor
Make sure to include the name of your college/university and title of your program(s). Some people also like to include their expected graduation date.
Employment Details
If you have a job or internship, you might want to include your job title and the name of the company you work for.
Phone Number and Email Address
You should include your phone number, including details of whether it is a cellphone or landline number.
Some people also like to include their email address, but this is usually unnecessary unless it is a different account.
Website Address
If you have a relevant professional website or blog, you may want to put this in your signature.
This can be a useful way of directing the email recipient to a place where they can find out more about you and see examples of your professional knowledge and expertise.
Formatting
When setting up a college student email signature, it is important to spend some time on the formatting. You want to make sure that your signature is easy to read and looks professional.
The golden rule is to keep your signature as simple as possible. Stick to a single font size and avoid using lots of different colors.
Put your name in bold, as well as any other information you want to highlight (but don’t go overboard). Include a maximum of five or six lines, with each piece of information on a new line.
Example
Here’s just one example of a basic email signature template:
Jane Doe
Communications Major, University of Texas
555-333-2123 | janedoe@uTexas.edu
College student email signatures can be used to provide the recipient with an instant snapshot of exactly who you are and what you do.
Vanessa integrates EMDR, sandtray, and attachment-focused approaches in her work and is completing credentials toward Registered Play Therapist and EMDRIA certification. With a background as a certified birth doula and a passion for making healing accessible, she writes and teaches on the intersection of trauma, neurodevelopment, and story-based therapy.